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Carrier Contract Negotiation Template

Proven language for negotiating volume discounts, DIM weight thresholds, accessorial caps, and service guarantees with major carriers.

What's Inside

Template Covers

Volume discount tiers - language to lock in rates as volume grows
DIM weight divisor negotiation - push from 139 toward 166+ for domestic
Accessorial caps - limit residential, fuel, and peak surcharges
Service guarantee language - stronger refund provisions than standard
Rate increase protection - limit annual rate hikes to CPI + 2%
Minimum discount floors - protect discounts even if volume dips

Preview

Section 4.2 - Dimensional Weight Calculation

Carrier agrees to apply a DIM weight divisor of [NEGOTIATED DIVISOR] for all domestic ground shipments. For packages where actual weight exceeds DIM weight by less than [THRESHOLD] lbs, actual weight shall be used for billing purposes...

Section 5.1 - Residential Surcharge Cap

Notwithstanding Carrier's published residential surcharge rates, the residential surcharge applied to Shipper's account shall not exceed $[CAP AMOUNT] per package for any calendar year in which Shipper ships at least [VOLUME THRESHOLD] packages...

Section 6.3 - Service Guarantee and Refund Procedures

In addition to Carrier's published Money-Back Guarantee, Carrier agrees to extend the claim filing window to [EXTENDED DAYS] days for Shipper accounts...

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Note: This template is a starting point for negotiations. Carrier account reps have authority to customize terms significantly for shippers meeting volume thresholds. Even shippers at 100 packages/month have leverage they rarely use.

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